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Championed transformation from a legacy system to a modern solution, streamlining expense capture and management for a leading expense management software provider_Web Banner (1)

Success Story

Services:
  • Technology Solutions

Cybage Championed Transformation from Legacy to Modernized way to Capture & Manage Expenses for a Leading Expense Management Software Solutions Provider

FinTech
Posted On: 14 April, 2025

About the Client:

  • Founded in 2001, the client is a leading provider of global travel and expense management solutions to large enterprises
  • Aims to simplify business expense management while ensuring compliance with country-specific taxation and legal regulations with flexible SaaS solutions
  • Serves 3,000+ customers across industries, with 1.7 million users in over 100 countries

Business Needs:

  • Upgrade legacy applications to modern technologies
  • Enable seamless support across desktop and mobile devices
  • Facilitate compatibility with core legacy COM components
  • Support customization and configuration to align with diverse client needs
  • Develop an end-to-end expense management application
  • Support diverse compliance standards tailored to client-specific locations
  • Digitize expense management workflow
  • Design a flexible solution that adapts to healthcare expense regulation
  • Implement a simplified and streamlined expense approval process

Solutions:

Facilitated automation of the following tasks:

  • Expense capturing with AI to scan digital receipts and extract VAT, net and gross amounts, merchant details, and payment information
  • Report generation by directing credit card transaction feeds from banks to create transactions effortlessly and automatically matching receipts to card transactions
  • Validation and verification of expenses against a set of pre-configured customizable rules
  • Approvals based on predefined criteria
  • Detection of confirmed and potential violations, providing controllers and approvers with quick assessments
  • Data reporting for authorities to check on anomalies, track compliance, and gain specific actionable insight
  • Created an integrated ecosystem combining accounting, OCR AI, banking, and cards to 
    streamline and enhance efficiency
  • Created an integrated ecosystem combining accounting, OCR AI, banking, and cards to 
    streamline and enhance efficiency

Business Impact:

  • Enabled 70% faster configuration with 200 predefined rules
  • Optimized API usage to reduce costs for Google and Bing services
  • On boarded 50+ clients annually with optimized UI
  • Achieved a 75% reduction in client travel expenses
  • Achieved 99.9% accuracy in expense creation and control, reducing manual effort by 80%

Technology Stack:

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Championed transformation from a legacy system to a modern solution, streamlining expense capture and management for a leading expense management software provider_Technology stack.
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